Oversees and coordinates the work of an executive board to run a PTA effectively. Presides at PTA board and association meetings. Serves as the official contact, communicator and representative of the PTA. Designated as an authorized signer for PTA checks, contracts and authorizations for payment. Serves as ex-officio member of all committees except the nominating committee. Works with other PTA leaders to connect families, school and community to support student success
Executive Vice President
Works as the primary aide to the president by helping to lead the PTA towards specific goals consistent with PTA purposes and policies. Performs president’s duties in his or her absence.
Maintains and preserves PTA records and important documents. Takes minutes at board and association meetings. Co-signs formal papers with president: authorizations for payment, resolutions and formal letters. Handles PTA correspondence as directed by the president
Maintains permanent records to track unit funds and financial transactions. Chairs budget committee and prepares annual budget for adoption by the association. Pays all PTA bills as authorized by board or association. Prepares reports for every board and association meeting and an annual financial report. Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed.
Works closely with the treasurer and other financial officers in handling PTA funds. Keeps a record of all PTA funds collected, deposited and disbursed. Assists with the preparation of monthly and annual financial reports
Coordinates the communication between parents, school staff, PTA board members and the general public the role of PTA in the school and the programs and fundraisers it offers.
Social Media Coordinator
Assists the communications coordinator with expressing further communications of PTA supported programs and fundraisers using social media platforms: Facebook and Instagram.
Works with a committee, appointed by the president, to plan and organize fundraising activities. Focuses on raising the amount of funds needed to meet the PTA unit's budget. Presents reports on proposed fundraising activities at board and association meetings for approval.
Captures, assembles and preserves record of activities and achievements of a PTA. Collects volunteer hours for PTA meetings and events. Completes and submits the PTA Unit-Annual Historian Report to council/district PTA. Displays or presents brief overview of PTA year at meeting near the end of the school year.
Assists the president to manage meetings and advises on parliamentary procedure. Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every three years. Arranges nominating committee’s first meeting, providing information on nomination and election process.
Works with the PTA president, principal and school staff to coordinate volunteer assignments at the school to support student success. Collaborates with other PTA board members, teachers and administrators to assess and identify how parents/guardians and community members can get more involved at school as volunteers. Oversees volunteer recruitment, training and assignments.
Audits the books and financial records of a PTA to determine their accuracy. Presents written reports on audits to the board and the association for adoption. Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws